Join the beta
For owner-run service businesses

It does the busywork.
You approve what goes out.

Tell Kivorun AI what you want done in plain English. It drafts customer replies, overdue invoice reminders, and booking offers from your Gmail, Google Calendar, and invoicing tool, then waits for your OK.

Join the closed beta See how approval works
Nothing sends without your approval Never moves money No workflows to build
Overdue invoice reminder
Waiting for you
Reminder for invoice #1042, Oak Street Dental
To
Dana Whitfield <billing@oakstreetdental.com>
From
maria@sparkleclean.com · your Gmail
Amount
$480.00 · due Oct 17, 2026 · 7 days overdue
Sends
As soon as you approve · reminder 2 of 3
Subject: Invoice #1042 reminderDrafted by Kivorun AI

Hi Dana,

Just a quick note that invoice #1042 for $480.00 was due on October 17. You can pay it from the link in the original invoice. If it's already on its way, please ignore this.

Thanks so much,
Maria · Sparkle Clean

Based on: invoice #1042, your 3 · 7 · 14 day reminder schedule, your tone
This sends a polite email reminder. Kivorun AI never moves money.
Approve and send Edit Reject Can't be unsent once sent
BookedTom Avery · Thu 2:00 PM · approved by you Undo

Example cards. Names, amounts, and dates are illustrative.

How it works

Three steps. No workflow to build.

You tell it about your business once. After that, it prepares the work and you decide what goes out, from your laptop or your phone.

1

Tell it about your business

Your services, hours, prices you're happy to share, the answers you give to common questions, and how you like to sound.

A short form. You can change it any time.
2

Connect Gmail, Calendar, and invoicing

Standard Google and invoicing sign-in. Before each one, we show what Kivorun AI will access, why, and what it will never do.

No passwords shared. Disconnect any time.
3

Turn on a template and approve its drafts

Each draft arrives as a card showing exactly who it goes to and what it says. Approve, edit, or reject it in one tap, even between jobs.

Works in your phone's browser.
Staying in control

You're the one who says yes.

An assistant that writes to your customers has to earn your trust. So Kivorun AI shows its work, labels what it wrote, and tells you when it isn't sure.

You approve before anything sends

Every reply, reminder, and booking waits as a card until you approve it. Auto-send is off by default. If you turn it on for a template later, flagged drafts still wait for you.

Customer email repliesAsks firstSends automatically
Invoice remindersAsks firstSends automatically

Everything it writes is labeled

Drafts carry a "Drafted by Kivorun AI" tag and a line showing what they're based on. The activity log records who approved each one, in plain sentences.

Drafted by Kivorun AIBased on: FAQ "Move-out cleans", Hours
SentReply to Jenna Ruiz2:14 PM · approved by you

Undo where it's real, and honesty where it isn't

Each action says up front whether it can be reversed. A booking Kivorun AI created can be cancelled. An email, once sent, can't be unsent, so we say so before you approve.

Booked Tom Avery · Thu 2:00 PMUndo
Reminder to Oak Street DentalCan't be unsent once sent

It tells you what it doesn't know

Kivorun AI never makes up prices, refunds, or dates. When something's missing, it flags the draft in plain words, not a percentage, and tells you how to fix it.

Needs your eyes

I couldn't find a price for oven cleaning in your profile, so I didn't quote one. I asked when they're free for an estimate instead. Add a price to your FAQ and I'll use it next time.

Secure sign-in for every connection. We never see or store your passwords.
Only the access the three templates need, explained before you connect.
Kivorun AI never moves money. Reminders are emails; payments stay in your invoicing tool.
Your data is encrypted in transit and at rest.
We don't train shared AI models on your business or customer data.
Delete your data whenever you want. Our privacy page is in plain language.
What it handles

Three chores that eat your evenings.

Kivorun AI starts with three ready-made templates. Turn each one on or off on its own, and adjust it with a few simple settings.

Asks first

Customer email replies

When a customer asks a common question, it drafts a reply from your services, hours, and FAQ answers, in your voice.

From Jenna Ruiz
"Do you do move-out cleans?"
Reply ready for your approval
"Yes, we do. Move-out cleans include inside cabinets and appliances…"
Drafts aim to be ready within about 2 minutes
Asks first

Overdue invoice reminders

It reads overdue invoices from your invoicing tool and queues polite reminders on a schedule you choose. You get paid without the awkward chasing.

Invoice #1042 · Oak Street Dental
$480.00 · 7 days overdue
Reminders after
3 days7 days14 days
Sends emails only. Never moves money.
Asks first

Appointment requests

When someone asks to book, it offers open times from your calendar, follows your rules, and adds the appointment once you approve.

From Tom Avery
"Can you fit in a clean next week?"
I'd offer these times
Tue 10:00 AMThu 2:00 PM
Your calendar is free then. You don't take Sundays.

Change how it works by saying so

Type a rule in plain English. Kivorun AI shows you how a sample draft changes before you save it, and tells you if it can't follow a rule.

Be more formal with commercial clients
Never offer Sunday appointmentsSign off as "Maria"
Every Monday, in your inbox

Here's what got done this week.

23tasks done
15replies
6reminders
2bookings

Estimated time saved: about 3 hours. How we estimate this

Example summary. Numbers are illustrative.
Works with

The tools you already use.

GmailReads customer emails and prepares replies
Google CalendarFinds open times and adds bookings
QuickBooks Online or StripeReads overdue invoices for reminders

At launch, Kivorun AI connects to one invoicing tool. We're choosing between QuickBooks Online and Stripe based on what beta owners use.

Pricing

Simple monthly plans.

We're testing these prices with beta owners, so they may change. Plan limits will be set from real beta usage before paid plans start.

Starter
about$49/mo

For an owner getting their first templates running.

Price being tested
Pro
about$149/mo

For busier businesses running more automations and tasks.

Price being tested
Questions

Straight answers.

Something we didn't cover? Ask us and we'll answer in plain English.

Will it send anything without asking me?

No. Every reply, reminder, and booking waits for your approval. You can turn on auto-send for a single template once you trust it, and turn it off any time. Drafts that need your eyes always wait for you.

What happens when it doesn't know the answer?

It says so. Kivorun AI won't invent a price, a refund, or a date it doesn't have. It flags the draft, explains what's missing in one sentence, and suggests what to add to your profile.

Can Kivorun AI take payments or move money?

No. Invoice reminders are polite emails. Payments happen in your invoicing tool, the same way they do today.

What can it see in my Gmail and calendar?

Only what the templates need. Before you connect, we list each permission and what it's used for.

Will my customers know a draft came from Kivorun AI?

Drafts are written in your voice, from your profile. Kivorun AI doesn't add its own branding or signature to your customer messages. The "Drafted by Kivorun AI" label is for you.

Do I need to install an app?

No. Kivorun AI works in the browser on your phone or computer.

Get your evenings back, one approved draft at a time.

We're opening a small closed beta for service businesses that use Gmail and Google Calendar. Our goal is your first automation live in under 15 minutes.

  • Founder-led setup and support during the beta
  • Nothing sends without your approval
  • No card needed to join the waitlist

Join the closed beta

Tell us a little about your business. We invite owners in small groups.

We'll only email you about the beta. You can ask us to delete your details any time. Privacy, in plain language.